Public Schools Philosophy
Education is especially important in a
democratic society. People who govern themselves must
learn to recognize and preserve their freedoms, form
intelligent opinions, vote thoughtfully, and hold office
effectively. Therefore, the educational program of this
school is concerned with preparing the future men and
women who will direct and carry out the varied
activities required in a modern society.
Public education is not only free but
compulsory. Arkansas law requires a student to attend
school until completing grade eight or reaching the age
of seventeen. This opportunity for self-improvement
shall be continued beyond this requirement for each
individual for as long as he/she can profit from
attendance and his/her conduct is compatible with the
welfare of the group.
Good teaching has always been
individualized teaching, but society now recognizes that
an education is more than acquisition of subject matter
and skills, which makes the teacher’s task much broader
than it once was. Helping children to grow in moral,
cultural, civic, and social stature requires that the
school focus its attention on the individual child. The
school must understand the learning process and also the
rate of learning of each child, as well as the way his
environment affects him.
The school in a community involves
adults as well as children of that community. Where one
finds the public schools functioning well, one also
finds behind them a school-conscious, well-informed, and
actively cooperative public. Maintaining and
strengthening this liaison between the public and its
classrooms is a responsibility of teachers,
administrators and, in fact, all school personnel.
The American Library
Association affirms that all libraries are forums
for information and ideas, and that the following basic
policies should guide their services.
I. Books and other library resources should be provided
for the interest, information, and enlightenment of all
people of the community the library serves. Materials
should not be excluded because of the origin,
background, or views of those contributing to their
II. Libraries should provide materials and information
presenting all points of view on current and historical
issues. Materials should not be proscribed or removed
because of partisan or doctrinal disapproval.
III. Libraries should challenge censorship in the
fulfillment of their responsibility to provide
information and enlightenment.
IV. Libraries should cooperate with all persons and
groups concerned with resisting abridgment of free
expression and free access to ideas.
V. A person’s right to use a library should not be
denied or abridged because of origin, age, background,
VI. Libraries which make exhibit spaces and meeting
rooms available to the public they serve should make
such facilities available on an equitable basis,
regardless of the beliefs or affiliations of individuals
or groups requesting their use.
Adopted June 18, 1948, by the ALA Council; amended
February 2, 1961; amended June 28, 1967; amended January
23, 1980; inclusion of “age” reaffirmed January 24,
A history of the Library Bill of Rights is found in the
latest edition of the
Intellectual Freedom Manual.
Mena Public School
Student Acceptable Computer Use Policy
Before you are allowed access to Internet and email at
Mena High School, you must have on file with the
Business Education Department a copy of this Mena High
School 2007-2008 Student Acceptable Use Policy which
states the following and is signed by both you and your
respect and use with care all the technological
resources that I use at Mena High School.
understand and agree that it is a privilege, not a
right, to have access to the Internet and email at Mena
at all times use technology in a moral and ethical
manner and observe network etiquette. I will not access
any kind of objectionable material using the computers
in any respect. I agree that if something is
questionable ordangerous to the integrity of the school
network, I should not access it or share it with anyone
in any way.
understand and agree that I am representing my school
when using the Internet and email and should abide byall
classroom and school rules when using these services.
I WILL NOT access chat lines or outside email
providers (Hotmail, Yahoo Mail, etc.).
I WILL NOT
fill out any form (giving out personal information about
myself, including telephone number and address) on any
web page without express permission from the
instructor. I will not send instant messages.
I WILL NOT
download anything (sound files, pictures, programs,
etc.) without the express permission of the
instructor. Nor will I run a program over the Internet
connection (play on-line games, listen to music, etc.)
I WILL NOT
access on-line journals or blogs of any type.
I WILL NOT
print from the Internet or email without permission.
I will never tell my password(s) to anyone,
will not allow anyone to use my account(s), and will log
off the system when I need to move away from the
computer for more than a few minutes. I understand that
all activity using my personal computer account(s) is my
I WILL NOT
insert any file from any type of media into any computer
except that which is used in the classroom. Anyfiles
brought from outside the school may not be used in any
computer without the express permission of the
instructor and may be confiscated if attempted.
notify the instructor immediately of inappropriate
messages I receive or become aware of. I WILL NOT
to more than two people at a time and will inform the
instructor of any chain letters I receive. I will not
attach files to email messages without the express
permission of the instructor. I will not forward
inappropriate messages to anyone at anytime.
understand and agree that my email account at Mena High
School is not my private property, and will never assume
I am the only person who can read my email messages.
understand and agree that if I abuse it, the privilege
of using the Internet and email might be revoked at the
discretion of the teacher and/or administration of Mena
understand that my picture and/or my work may be
displayed on web pages created at Mena High School.
I understand that my child has Internet and email access
at Mena High School and that he/she will be held
accountable for the above statements.
I agree that my child’s picture and/or classwork may be
displayed on web pages created at Mena High School.
Parent/guardian signature (in ink)
Selection of Materials
The responsibility for the selection of instructional
materials and equipment is delegated to the
professionally trained personnel employed by the school
system. Selection of materials and equipment involves
many people: principals, teachers, supervisors,
materials specialists, students and parents when
Materials for purchase are considered on the
basis of the following criteria:
timeliness or permanence
importance of subject matter
quality of writing/production
readability and popular appeal
reputation of publisher/producer
reputation and significance of the
format and price
In selecting materials for purchase the materials
specialist evaluates the existing collection and
The library media specialist welcomes books and
other resource materials from individuals and
organizations, but they reserve the right to refuse
unsuitable materials. To be acceptable, the materials
must be of the quality to meet the standards established
for the selection of materials. It is understood that
gift collections will be integrated into the general
collection and do not warrant special housing.
Multiple items of outstanding and much in demand
media are purchased as needed.
Worn or missing standard items are replaced
Out-of-date or no longer useful materials are
withdrawn from the collection.
16.02 Media Services
16.02.01 Sufficient resources shall be
budgeted and spent yearly for purchasing and maintaining
an appropriate, current collection.
16.02.02 A process to provide for input
from teachers, parents, and students in the acquisition
of instructional materials shall be implemented. These
materials shall enhance and support the goals of the
school improvement plan.
16.02.03 The role of the library media
center shall support technology as a tool for learning.
Each school with fewer than three hundred (300) students
enrolled shall employ at least a half-time, licensed
library media specialist. A school with three hundred
(300) or more students enrolled shall employ a full-time
licensed library media specialist. Schools enrolling
fifteen hundred (1,500) or more students shall employ
two full-time, licensed library media specialists. The
library media specialist(s) shall ensure that access to
records and resource data bases shall be available to
students. The media specialist(s) shall assist students
in the development and use of research skills.
16.02.04 The school media collection
shall consist of a balance of print, nonprint, and
electronic media adequate in quality and quantity to
meet the needs of the developmentally appropriate
curricular program. The minimum book collection,
exclusive of textbooks, shall be three thousand (3,000)
volumes, or at least eight (8) books per student
enrolled, whichever figure is larger. A minimum
technology requirement will be one (1) computer per
media center with multimedia/networking capacity for
administrative purposes only.
Taken from page 21 of the Arkansas Department of
Education Rules Governing Standards for Accreditation of
Arkansas Public Schools and Districts, updated June
Mena School Board
Mena School District
1. The library shall be organized on the basis of needs
in the instructional area for the entire educational
program. The library and reference books, newspapers,
periodicals, pamphlets, audio visual materials, vertical
files, and other teaching aids shall be adequate to meet
the needs of the students in all courses of instruction.
2. The minimum annual expenditure for library purposes
shall meet the recommendations of the accrediting
association that the school is accredited under. The
volumes, percentage wise, in each category, will meet
the accrediting association's standards.
3. The Mena Board of Education has adopted the following
policy to guide instructional and media specialists in
the selection of materials, media and equipment.
FOR SCHOOL LIBRARY MEDIA CENTER PROGRAMS
The American Association of School Librarians reaffirms
its belief in the Library Bill of Rights for the
American Library Association. Media personnel are
concerned with generating understanding of American
freedoms through the development of informed and
responsible citizens. To this end the American
Association of School Librarians asserts the
responsibility of the school library media center is:
To provide a comprehensive collection of instructional
materials selected in compliance with basic written
selection principles, and to provide maximum
accessibility to these materials.
To provide materials that will support the curriculum,
taking into consideration the individual’s need, and the
varied interests, abilities, socioeconomic backgrounds,
and maturity levels of the students served.
To provide materials for teachers and students that will
encourage growth in knowledge, and that will develop
literacy, cultural and aesthetic appreciation, and
To provide materials which reflect the ideas and
believes of religious, social, political, historical and
ethnic groups, and their contribution to the American
and world heritage and culture, thereby enabling
students to develop an intellectual integrity in forming
To provide a written statement, approved by the local
Board of Education, of the procedures for meeting the
challenge of censorship of materials in school library
To provide a qualified professional personnel to serve
teachers and students.
Ordering of Materials
It is the policy of the Mena Public
School Libraries to order books from companies/and or
jobbers and when the books arrive, to place the books
into the hands of the students as quickly as possible.
The purchase of other types of materials
shall be done with reputable
firms or companies specializing in office equipment,
video services, government agencies, school supplies,
and general products.
All purchases will be authorized with a
purchase order number and a signature of a member of the
After an item has been recommended for
purchase and the item has been approved by a reputable
institution (see Selection of Materials policy), the
Library Media Specialist is free to order the item as
the budget allows. Purchase Orders will be completed
and signed by a member of the administration. A copy of
the Purchase Order and invoice should be kept on file.
The Library Media Specialist welcomes books and other
resource materials from individuals and organizations,
but they reserve the right to refuse unsuitable
materials. To be acceptable, the materials must be of
quality to meet the standards established in the
Selection of Materials policy. It is understood
that gift collections will be integrated into the
general collection and will not warrant special
housing. Board Policy Manual, 2005-2006, page 52.
Gift items will be deleted when they meet the same
criteria listed in the Policy for Deleting Materials.
All gifts shall be recognized by a letter of
appreciation sent by the Library Media Specialist. Gifts
will then be processed in the manner directed in the
Processing of Materials policy.
It is the policy of the Mena Public
School Libraries to process incoming materials as
quickly and efficiently as possible to get the
information into the hands of the patrons.
As soon as an article arrives, it should
be checked against the order and shipping receipt. It
should also be checked for any damage. Return a copy of
the Purchase Order and the signed invoice to the
secretary to be paid. The Media Specialist will attach
a copy of the invoice to the original purchase order for
The article then needs to be processed
and integrated into the collection.
Mena School Board Policies
Mena School District
SCHOOL LIBRARY MEDIA CENTER PROGRAMS
The care taken to select valuable materials for
student/teacher use and the qualifications of persons
who select the materials, there will be occasional
The principles of freedom to read and the professional
responsibility of the staff must be defended. If
the complaint is made, the procedures are as follows:
Be courteous, help the complainant determine all
facts related to the issue, but make no commitments.
If the complainant is not satisfied, invite
him/her to file his/her objections in writing and offer
him/her a copy of “Patron’s Request for Reconsideration
of a Work” (see attached documents) to be submitted to
the Library Council of the Mena Public School System.
Inform all staff members concerned.
Upon receipt of a written request for
reconsideration, the Library Council shall designate a
Materials Evaluation Committee composed of the
A representative from the Central Administrative
A representative from building level
A library media specialist
Two classroom teachers familiar with the subject
matter of the material involved
A student, where appropriate
No material shall be removed from use until the
Materials Evaluation Committee has made a final
Within thirty (30) days the Materials Evaluation
Examine the referred materials
Check general acceptance of the materials by
Weigh values and faults against each other and
form opinions based on the materials as a whole
Meet to discuss the materials and to prepare a
report (see attached documents)
File a copy of the report in the school and
administrative offices. Send a copy of the report to
The findings of the committee will be
Adopted procedures of appeal to the Mena Board of
Education are available. Instructional materials should
be selected with the aim of achieving approved
objectives in the most efficient, effective manner
possible. Guidelines for selection are found in the
Media Selection Policy. When a teachers has
reasonable cause to believe that selected materials (
including resource speakers) may conflict with the
values or beliefs of some students or their parents, in
a manner or to a degree that either may object to the
student being exposed to the material, one of the
following procedures should be used:
1. Give advance notice to the students and parents of
the intent to use such material. The notice shall
include the following items:
a. Information about the nature of the materials to be
studied (language, sexual references, religious theme,
general topic, etc)
b. a rationale for the inclusion of the materials in the
c. an opportunity for parents to review the
materials, if possible
d. an opportunity for the student or the parent to
request, in writing, alternate materials.
Discuss the materials with the principal who will
advise in one of the following ways:
He/She does not believe reasonable cause exists
to believe that the materials meet the criteria
requiring notice to students and parents
He/She believes reasonable cause exists to
believe that the materials meet the criteria requiring
notice to student snad parents set out in item one
He/She believes the teacher should choose other
In the case of a high school elective where the
teacher(s) of the course (at the time the course
selection guide is being prepared for the
pre-registration of students) believe reasonable cause
exists to believe that a substantial part of the
materials may meet the criteria requiring notice to
students and to parents, the teacher(s) shall request
that the principal include in the course selection
A warning that a substantial portion of the
materials used in the course may conflict with the
values or beliefs of some students or their parents to a
degree that either may object to the student being
exposed to the materials.
A statement informing parents and students that
it may be impractical to provide alternative materials
for a substantial portion of the materials used in the
A statement informing students and parents that
more information concerning the materials may be
obtained from the principal. In such case, the
teacher(s) shall prepare a notice that includes the
items described in item one (1) of this procedure and an
invitation to students and parents concerned about
exposure to the materials to discuss the degree to which
alternate materials may be considered practical by the
teacher(s). if the procedures set out in this item
three (3) are carried out, the notice described in item
one (1) is not required for individuals works as they
Nothing in this procedure is intended to limit a
teacher’s freedom to choose those materials considered
most appropriate for a particular objective or class.
However, the procedure is intended to acknowledge the
fact that the Mena Public Schools serve a diverse
clientele and that, from time to time, materials chosen
to serve the needs of most students may conflict with
the values or beliefs of individual students or their
parents. At such times, staff members are expected to
make appropriate accommodations, within the bounds of
Materials Evaluation Committee Forms
Reconsideration Committee Packet:
The packets are prepared for each committee member and
contain copies of the following: the patron’s completed
Request for Reconsideration of a Work
Checklist for Reconsideration
Reconsideration Committee Report form,
the material being reconsidered, and reviews of the
material from standard professional and scholarly review
School Board Review Packet
The packets are prepared for each board member and
contain: the patron’s appeal of the Reconsideration
Committee’s decision, an itemized listing of the
materials included in the Reconsideration Committee
Packet, and the completed
Materials Evaluation Committee Report Form
filed by the Reconsideration Committee. At the School
Board President’s discretion, the Board may also request
the entire Reconsideration Committee Packet which would
include a copy of the challenged material.
In order for a Request for Reconsideration of a work to
be handled effectively, requests may only be accepted
beginning the first day of any school year through the
last student contact day in May. To assure that all
materials will be dealt with fairly, no more than two
requests for reconsideration of a work will be accepted
from one patron at a time.
When a Request for Reconsideration is in process, no
other requests concerning the same material filed at any
other school will be heard until the request on file is
complete. In order to establish a process to allow all
materials to be dealt with fairly, these procedures
allow no more than a total of 4 books to be under
reconsideration within the district at any given time.
PATRON’S REQUEST FOR RECONSIDERATION OF A WORK
Form must be completed in full to be considered
Author, composer, producers, artists, etc.:
Publisher (if known):
Request iniated by :
Telephone: ____________________ Address:
Location of the material (classroom,
_____ himself ______Name of
Did you read, view, or listen to the entire work?
What do you believe is the theme or purpose of this
To what in the work do you object? Please be
specific, cite exact passage, page or scene.
What of value is there in this work?
What do you feel might be the result of reading,
viewing, or listening to this work?
Are you aware of the teacher’s purpose in using this
What reviews of this material have you read?
For what age group would you recommend this work?
What would you prefer the school do about this work?
_____ Do not assign or recommend it to my child
_____ Begin the reconsideration process by the Materials
CHECKLIST FOR RECONSIDERATION COMMITTEE
Source of material (circle one) Library Classroom
1. What is the overall purpose of the material?
2. Is the purpose accomplished? ____Yes ____No
1. Is the information authored or otherwise sourced?
2. What is the reputation and significance of the author
publisher/producer in the field?
3. Is the material up-to-date? ______Yes ______No
4. Are translations and retelling faithful to the
original? _____Yes ____No
5. Are information sources well documented? _______ Yes
1. Does the material promote the educational goals and
objectives of the curriculum? ___________Yes
2. Is it appropriate to the level of instruction
____________ Yes ___________No
3. Are the illustrations appropriate to the subject and
____________Yes _________ No
1. Is the content of this material well presented by
scope, range, depth and continuity? _________Yes
2. Does this material present information not otherwise
3. Does this material give a new dimension or direction
to its subject?
4. Does the material give a realistic picture of life?
______Yes ____No _____NA
5. Is factual information presented accurately?
______Yes ____No _____NA
6. Are concepts presented appropriate to the ability and
maturity of the intended audience? ______Yes ____No
7. Do characters speak in a language true to the
geographic location or the time period in which they
live? ______Yes ____No
8. Is there a preoccupation with sex, violence, cruelty,
brutality or aberrant behavior that would make this
material inappropriate for the intended audience?
9. If there is use of offensive language, is it
appropriate to the purpose of the text for the intended
audience? ______Yes ____No
10. If there are graphics or photographic reproductions,
are they appropriate to the purpose of the text for the
intended audience? ______Yes ____No
11. Does the material give a broader understanding of
without stressing the differences of class, race, color,
sex, education, religion or philosophy in any
unfavorable way? ______Yes ____No
12. Is the material well written or produced? ______Yes
13. Does the material make a significant contribution to
the history of
literature or ideas? ______Yes ____No
(Attach extra pages if needed to complete statements)
description of challenged material: (author, title,
publisher, copyright, producer,
Justification for inclusion of material (include theme
Critics judgment of material: (if possible include
copies of reviews indicating the source)
Review Committee’s decision and comments: (include
statement from majority and minority positions)
Recommend retention of material
_____ Recommend removal of material from this school
_____ Recommend removal of material at district level
Copies sent to:
Signatures of Committee Members:
District Procedures for Weeding Library Materials
he professional knowledge of the librarian will be used
in making the final decision about a particular item.
Keep in mind that these criteria are used as a ‘rule of
thumb,’ but for some criteria, recent use may be an
important factor in
deciding to retain an item that might otherwise be
removed from the collection. If the
item is outdated or contains erroneous information, the
item will be replaced with
a newer title on the same subject.
Outdated and obsolete information
(especially on subjects that change quickly or require
absolute currency, such as computers, law, science,
space, health and medicine, technology, travel)
Inaccurate or false information,
including outdated information and sources that have
been superseded by new titles or editions
(in general, it is unnecessary to keep more than one
previous edition, discarding as new editions are added)
especially if they are worn or tattered
Self-published or small press materials that are not
especially if they were added as gifts
Materials/Books of Poor Appearance:
Worn out, ragged items
Poorly bound or poorly printed editions
Rebound editions that are worn
and shabby or have torn pages
Items that are dirty,
shabby, warped, bug infested, or otherwise marked up,
mutilated, or ‘edited’ by patrons
Books with very small print or poor quality pictures
Scratched CDs or DVDs,
brittle film or magnetic tape (in the case of video and
Media that is beaten up
from wear or has broken or missing parts
Books with yellowed, brittle, torn, taped, or missing
Books with dust jackets or cover art that is dated.
Items that have not circulated within the past 3-5 years
and not actually used for reference or in-house research
that are no longer needed, regardless of condition
in subject areas that are less frequently used
More books than are needed
on any single subject
It is the policy of the Mena
Public Schools to delete weeded materials as well as
items that are lost, paid for, or missing for an
extended period of time.
Remove item from the circulation system as well as
the shelf list file.
item is a book, cross out appropriate markings.
Remove accession number sticker on item if possible.
Discard in an appropriate manner; e.g. book sale,
give to teachers or students, throw away, place in a
school auction, etc.
It is the policy of the Mena Public
School Libraries to have the Integrated Library System
backed up every afternoon before the Library Media
Specialist leaves. Backing up the system is essential
so valuable information about the collection and the
circulation is not lost.
Backing up the system is essential but
not hard to accomplish. A specific icon is placed on
the desktop of the computer used most often by the
Library Media Specialist. After inserting a flash drive
into the computer, the backup can be performed by
clicking on the icon on the desktop. When the prompt is
issued, choose to back up ALL circulation system
It is the responsibility of the Library
Media Specialist to conduct an inventory of the Library
Media Center. It should be included in the end of the
year report completed by the Library Media Specialist.
Those materials found on the shelves of the main library
should be inventoried at least every year. This is
conducted using the circulation system and a hand held
barcode scanner. Notations should be kept on missing
and lost items.
Periodicals should be discarded after one year of
storage. At that time, subscriptions should be
evaluated, and any periodicals not being used should
have their subscriptions terminated. Periodicals may be
given to those teachers that desire them and any
remaining may be discarded.
Non-print materials and resources should be inventoried
at least every two years.
Print encyclopedias and reference materials should be
evaluated after ten years using the criteria developed
Equipment should be evaluated every three years.